OF THE DUTIES OF THE INSTITUTIONS AFFILIATED WITH THE FLASOG
FLASOG considers that its Affiliated and Associated members comply with numeral 3 of Art. 9 of the Statute, when they carry out regular scientific activity with the following conditions:
The procedure for the future entrance into the FLASOG of institutions that consider fulfilling the basic requirement of regular scientific activity, will be as follows:
Failure to comply with the provisions of the Statute or these Regulations by Affiliated or Associated Institutions to FLASOG, will determine the application of the following sanctions:
For the fulfillment of the functions of FLASOG, the Directives of the Affiliated institutions will execute the following actions:
1.1. Updated list of the members of the board of the institution it represents, with the start and end dates
termination of your exercise.
1.2. Number and names of active members with their address and email
Sole paragraph : For Associate members, paragraph 1 of this Article does not apply
Article 5 .
Failure to comply with Article 12 of the Statute by an Affiliated or Associated institution, the Executive Committee will make all efforts to avoid disaffiliation of that institution, as long as it is corrected and complies with FLASOG, especially if it develops regular scientific activity.
Article 6 .
It is the obligation of the Executive Committee to take all measures leading to the completion and full development of the Ordinary Meeting of the FLASOG Assembly. For this you must:
The Convocation to the Ordinary Meeting of the Assembly will have the following Agenda:
The Convocation to Extraordinary Meeting of the Assembly will have as agenda the points determined by the organism that promoted its realization. And it will be done in accordance with the provisions of Article 21 of the Statute
Article 9 .
In advance of at least 60 days (60) continuous to the date of the preliminary session of the Ordinary Meeting of the Assembly, the Executive Committee will send to each Affiliated and Associated institution the form for it to accredit the corresponding delegates, according to the number the Statute. These forms must contain the correct identification of the delegate and will be required by the Powers Commission when presented to the Preliminary Session of the Assembly.
Article 10 .
The Preliminary Session will be installed before the start of the Meeting of the Assembly and will be held in the following order:
At the beginning of each plenary session, the Secretary of the Executive Committee will verify if the quorum requirement is met; It will require a report from the Powers Commission each time a representative requests to join the Assembly and will announce the composition of the delegations and the order of origin of the titular delegates of each affiliated institution. Likewise, it will have the obligation to indicate the number of votes necessary for the approval of motions or points and must permanently monitor the fulfillment of the quorum so that the resolutions of the Assembly have validity
The development of the Assembly will be documented in an Act, whose preparation will be the responsibility of the Secretary. Said Minutes, once approved by the next Assembly, shall be signed by all the members of the Executive Committee and filed in the Book of "FLASOG Assembly Acts".
Paragraph one: At the beginning of the session of each Assembly, the minutes of the respective previous Meeting of the Assembly will be submitted for consideration and approval, which must have been sent sufficiently in advance to the affiliated institutions for their knowledge.
Paragraph two : At this time, the delegates present may make the corresponding objections and they must be clarified and resolved. If these objections are approved, the Secretary of the Executive Committee must make the corresponding changes.
Article 13 .
The voting in the Ordinary Meeting of the Assemblies will be made by the official delegates who are physically present and in the Extraordinary Meetings it will be done by a single duly accredited present delegate, who will represent all the votes corresponding to the affiliated institution of his / her country.
OF THE POSTULATIONS AND ELECTION OF THE EXECUTIVE COMMITTEE
P ara the election of the Executive Committee FLASOG nominations will be made as follows :
Of the election : in case of presenting more than two candidates for the same position, all the candidates will be voted. If none of the candidates reaches half plus one of the working votes, the procedure to be followed will be as follows: the candidate who obtained the least number of votes will be removed from the voting process and the remaining candidates will be re-elected, repeating this procedure until one of the candidates reaches half plus one of the votes.
OPERATION OF THE EXECUTIVE COMMITTEE
The Executive Committee will fulfill its duties and functions in a joint manner and within the framework specified for each position in articles 24 to 30 of the Statute.
The Executive Committee will comply with the instructions given by the Ordinary Meeting of the Assembly that elected it and of the Extraordinary Meetings of the Assembly held during its term of office.
The Executive Committee will keep in an orderly manner the documentation of its actions, especially the amount of income and expenditure in Treasury. Likewise, it will present a financial balance at the Ordinary and Extraordinary Meetings of the Assembly.
Article 19 .
The Executive Committee for the appointment of the Executive Director will take into account:
The Executive Committee for the designation of the Administrative Director will take into account that the candidate is distinguished by his capacity of planning, organization, execution of projects, as well as his knowledge and exercise in the Administrative area.
The Executive Committee for the appointment of the Scientific Director will take into account that it must meet the following characteristics:
Single paragraph: Its main function will be to coordinate and ensure the good development of scientific activities of FLASOG and especially of its Congress.
CHANGE OF THE EXECUTIVE COMMITTEE
Article 22 .
Within 15 days after the swearing in of the Executive Committee, its new constitution must be notified to the entities affiliated to FLASOG, as well as to the rest of the international scientific societies, especially FIGO, IFSS, FLASYM, SIAEGI, etc.
The Executive Committee, upon initiating its management, will enter into possession of the FLASOG file and all its assets through a formal written and physical transfer by the outgoing Executive Committee. The aforementioned delivery must be registered in an Act in a period not exceeding 90 consecutive days, which must be signed by all those involved in the administrative part of the outgoing and incoming Committee.
The outgoing Treasurer, in conjunction with the Administrative Director of its management, has the duty to physically deliver to the incoming Treasurer the assets of the Treasury, as well as the bank users with the electronic access codes of the Flasog Foundation and FLASOG if you have them, as well as the tockens, keys, bank contacts directory, inventoried checkbooks, safe keys if any and everything that facilitates the flow and continuity of the administrative management.
Paragraph one : the inventory of goods must be delivered, updated to the day of delivery.
Paragraph two : the bank reconciliation and balance of income and expenses of the transition period between the swearing-in and the formal delivery of all reports and assets must be delivered.
Article 25 .
Within 15 days following the swearing in of the Executive Committee, the registration and / or notarization of the Flasog Foundation Act must be initiated, in which the new President, Secretary and Treasurer of said Foundation are appointed. When legalizing said Act, the integration of the new Directive must be notified to all the banks in which there are accounts, thus facilitating the change of signatures.
Sole paragraph: The Administrative Director of FLASOG will be in charge of this action immediately
OF THE AUXILIARY ORGANS
The Nominating Committee will be responsible for receiving, visiting and evaluating the proposed cities to host the next Congress, as well as receiving and analyzing the nominations for Members of the Executive Committee. In accordance with articles 24 and 31 of the Statute will have a representative for each Region, appointed by the Executive Committee.
The Coordinator of the Nominating Committee will be the outgoing President of FLASOG. In case of being unable to exercise said function, it will correspond to the immediately preceding President and neither can do so, it will be appointed by the Executive Committee.
Article 28 .
For the election of the headquarters of the FLASOG Congress, the Nominating Committee has the responsibility of visiting the country or countries that are running to be the Headquarters of the FLASOG Congress. After this visit, you must submit a detailed report to the Executive Committee and the Assembly, where you express your considerations regarding the visited headquarters (s).
The postulated countries to the FLASOG Congress Headquarters must have a minimum of requirements to consider their candidacy and be evaluated, among others the following:
Paragraph one: Applications for the venue of the subsequent Congress will be received between the 240 and 180 days prior to the FLASOG Congress in which said headquarters will be decided.
Paragraph two : the cost of the visit, generated by the attendance of the members of the Nominating Committee, will be borne by the institutions visited.
For the election of the members of the Executive Committee, the Nominating Committee will analyze if each candidate and the affiliated institution that applies for it meet the requirements and will issue a report to the Executive Committee and the Assembly. Regarding the application is specified in Article 14 of this Regulation.
It will be directed by the Scientific Director appointed by the Executive Committee and will coordinate the academic activities of the FLASOG Congress and other academic activities of the Federation. In accordance with articles Art. 19 and 26 of the Statute will be composed of one member for each Region, appointed by the Executive Committee,
Sole paragraph: The host company will appoint the members of the local Scientific Committee.
The Scientific Committee will fulfill its objectives carrying out among others the following functions:
discussion, colloquium, conference, free exhibition, video, poster, etc.
The Local Organizing Committee of the Congress will be designated by the Headquarters institution with the approval and suggestions that the Executive Committee of FLASOG deems pertinent to do, it must coordinate the local logistics actions necessary for its proper development.
The Scientific and Temporary Technical Committees will be created to develop the necessary strategies to resolve the situations of greatest impact in the area of Obstetrics and Gynecology. There may be as many Scientific Technical Committees and Temporary Committees as the Executive Committee deems necessary to fulfill the Objectives and Duties of FLASOG. When the development of a temporary Committee demonstrates the need to be permanent, the Executive Committee will propose it to the Ordinary Assembly for discussion and voting.
LATIN AMERICAN CONGRESS OF OBSTETRICS AND GYNECOLOGY
This event is the responsibility of the Executive Committee of FLASOG who will take the necessary steps to achieve norms or guidelines tending to configure a common pattern.
The Congress will be held by FLASOG under the direction of its Executive Committee. The financial results that derive from the Congress will be distributed as follows: 70% for FLASOG and 30% for the host institution.
They are authorities of the Congress:
Single paragraph: in the protocol acts such as the Installation Session and Closing Session, the representation of the aforementioned authorities are those that should be in the Presidium.
The emblems of the Congress are:
Single paragraph: The official stationery of the Congress will have only the logos of the FLASOG, the allusive to the Congress and the one of the Headquarters institution, besides the description of the corresponding order, date and place where the event will take place.
Of the Congressmen:
They are congressmen federated of the Congress, the Obstetricians and / or Gynecologists who having fulfilled the requirements of inscription, belong to any of the Affiliated or Associated Societies, Associations or Federations of FLASOG.
Congress participants are those obstetricians and / or gynecologists who, having met the registration requirements, do not belong to FLASOG.
They are companions of Congress of Congress, people who attend together with Congressman and economically meet the registration requirements. These people will have a different special program.
Other health professionals : medical residents of the specialty, medical students, others.
Only those mentioned in the previous article, duly registered and with the corresponding official documentation, may participate in the activities of the Congress.
Article 41. Inaugural Ceremony :
This session will be chaired by the President of FLASOG, in his capacity as President of the Congress, who will be accompanied by the members of the Executive Committee, the President of the Headquarters Society, the Scientific Director and the designated Guest (s) of Honor. by the Executive Committee.
Sole Paragraph : The Ceremony will be held according to the program indicated in the invitation, previously approved by the Executive Committee of FLASOG.
Closing Ceremony and inauguration of the new Executive Committee.
This session will be chaired by the President of the acting FLASOG, the President-Elect who will take office and the President of the Host Society. The Ceremony will be held according to the program indicated in the invitation and the swearing in of the new Executive Committee will be carried out in accordance with numeral 4 of Art. 23 of the Statute.
The scientific program will be prepared by the Scientific Committee.
The Congress will include:
Sole paragraph: The Scientific Committee must prepare the rules to govern these activities, which will be submitted to the Executive Committee for consideration, once reviewed, discussed and approved, it will be approved by the next Congress and will become part of of this Regulation as an academic annex.
Each academic session will have a President who will introduce the subject and the presentation of the participants and a Secretary who will supervise that the implementation of the room is adequate and will take control of the time, which will be done with the corresponding modern means.
Sole paragraph: It is mandatory to be strict in meeting the schedule.
In order to obtain the best possible use of the post-graduate courses, they must be in accordance with the instructions for the operation of all the scientific activities of the Congress.
It will be compulsory for all participants in the Congress to be registered and pay their corresponding fee. The official delegate to the Assembly is exempt from this obligation by the Affiliated or Associated institution, as well as the Executive Committee, Scientific Committee, Organizing Committee, Executive, Scientific and Administrative Directors.
Protocol of Academic Events of FLASOG
The Chief of Protocol is in charge of the Secretary of the Executive Committee, who will manage the protocol agenda. So, for the acts to have the desired success and prestige, among other things, you must:
OF THE ADMINISTRATION OF THE HERITAGE AND ECONOMIC REGIME
The FLASOG, is a non-profit institution, its assets as well as all the income of assets specified in Art. 33 of the Statute, will be used exclusively to fulfill its objectives and duties, being managed by a Foundation created to fulfill with them.
The FLASOG FOUNDATION is the legal and administrative representation of FLASOG. It is represented by the President, the Secretary and the Treasurer of the Executive Committee.
Paragraph one: The Executive Committee through the President may grant the Administrative Director a Power of Attorney to represent him in Panama or elsewhere, to perform any management that the Executive Committee deems necessary or convenient, for which it must strictly comply with the express indications that the Committee assigns in writing.
Paragraph Two : The FLASOG FOUNDATION will handle the legal and administrative commitments of FLASOG.
The President of the Executive Committee and the FLASOG Foundation is empowered to jointly open with the Secretary and Treasurer, open and mobilize current accounts, savings accounts and other investment instruments, in banking or financial institutions in the host country. Foundation, with the funds of the same and mobilize them in the most convenient way possible.
Paragraph one : The modality in signatures in the bank accounts will be made at the discretion of the Executive Committee and will be carried out according to what is most convenient in each type of account, and must be reasoned and approved in Ordinary Meeting thereof and recording in the Minutes for institutional legal purposes and of the banking entity that requests it.
Paragraph two : The President must sign with the Treasurer (a) the prior orders for the issuance of checks for the mobilization of FLASOG Foundation funds.
Paragraph three : the aforementioned members of the Executive Committee in their capacity as Directors of the FLASOG FOUNDATION may delegate these responsibilities to the Administrative Director through a power of attorney.
The annual ordinary quota of the Affiliated and Associated institutions must be paid to the Foundation, in a timely manner during the first quarter of each year.
Sole paragraph : The Administrative Director must pass to the Treasurer, a quarterly report of Affiliated and Associated Institutions that have paid their annual fee, specifying amount, bank discounts for said movement, number of associates reported and any other information that is of interest in this matter.
The Administrative Director must pass to the Treasurer a quarterly report of the bank reconciliations of all the FLASOG Foundation accounts, as well as a report or statement of account of all the other financial and banking instruments owned by the Foundation.
VIATA AND OTHER EXPENSES OF REPRESENTATION OF THE EXECUTIVE COMMITTEE AND OTHER DIRECTORS
Article 54 .
In accordance with the Sole Paragraph of Article 38 of the Statute, the procedure for the granting of per diem, lodging, transportation and other compensations, granted by FLASOG, is regulated to cover the expenses incurred during the performance of its functions, the following people:
It is understood as viaticum, lodging and passages, the disbursement of money, under criteria of rationality, austerity and transparency of the resources, destined to cover the expenses of support and transfer outside the habitual residence, of the people mentioned in the previous article, to whom is entrusted the ordinary or extraordinary performance of an activity FLASOG.
Those mentioned in Article 54 will be covered the following expenses incurred when carrying out activities and officially attend on behalf of the FLASOG to Meetings, Assembly or Congresses:
Paragraph one: Any of these concepts must be adjusted in case some public or private organization finances all or part of the expenses. Said person is obliged to notify the Executive Committee in a timely manner, who will decide whether or not to compensate the FLASOG.
Paragraph two: no other expense will be paid that is not authorized by the Executive Committee.
A rticle 57
Any other expense not foreseen in the previous articles must be analyzed by the Executive Committee, who according to the urgency or necessity will decide in each case.
To the members of a Work Committee when they officially attend on behalf of FLASOG as Lecturers or Workshop or Course Coordinators, the cost for transportation and hotel will be covered up to a maximum of 2 nights, as well as a maximum of 3 days of specified travel expenses. in section 4 of article 56. Other compensation must be authorized by the Executive Committee
To the Congress, the Administrative Director, Executive Director and Scientific Director, who are responsible for transport, accommodation and food for the duration of the event, should attend, if another staff is required, it will be decided at a meeting of the Executive Committee,
Sole paragraph: when any of these Directors attend another activity on behalf of the FLASOG, they may also receive transportation, per diem and hotel expenses after consideration and approval of the Executive Committee
OFFICIAL DISTRIBUTION BODIES
The Executive Committee will assume the address of the Internet page www.flasog.org or the corresponding one , which will be available to its affiliates. You can also edit a magazine in digital or printed format according to what is most convenient. In each period, the member of the Executive Committee responsible for the web and the Editor of the Magazine will be designated when it is in operation.
MASTER OF GYNECOLOGY AND LATIN AMERICAN OBSTETRICS
In order to deserve the honorific distinction of receiving the Master Diploma of Latin American Gynecology and Obstetrics the candidate must fulfill the following requirements:
Paragraph one : Each Society, Association or Federation member of FLASOG may present up to a maximum of two (2) candidates that it considers for this distinction.
Paragraph Two : Each Affiliated or Associated institution of FLASOG shall send to the Coordinator of the Nominating Committee the names and resume of the candidate (s) designated by their institution, at least 180 continuous days before the date of the Ordinary Meeting of the Assembly in which they will be recognized.
Requirements : The work to qualify for the FLASOG prize must be unpublished, carried out within a country in Latin America and comply with the following:
Procedure : The Scientific Committee of the Congress will select the works worthy of being awarded, will place them in the corresponding category and will choose the winning work in each area. You can be duly advised by a jury with experts in the field. Its location within the Congress Program will be the responsibility of the Scientific Committee.
The prize will consist of a Diploma, Medal and an economic contribution equivalent to the cost of 5 regular registrations of the FLASOG Congress in which it is participating.
Sole paragraph : The Scientific Committee may declare the prizes void.
To grant the endorsement by the FLASOG, the public or private institution that requests it must comply with the provisions of the Standards for evaluation and approval of AVALES which are annexed to this Regulation and may be updated when the Executive Committee considers it necessary.
Regional Groups , Organization and Objectives
The FLASOG Regional Groups are non-profit scientific organizations, which group the Societies, Associations or Federations of Obstetrics and Gynecology affiliated to the FLASOG, of countries with some geographic vicinity, common interests in the specialty and appropriate means of communication that allow the necessary exchange between them and that are already defined in Article 8 of the current Statute.
Single paragraph : the Executive Committee is authorized to prepare its regulations.
Other rules of operation of FLASOG
This Regulation empowers the Executive Committee to create processes for the operation of the administrative structure of FLASOG or its academic activities as long as they do not contradict the Statute and the Regulations.
To modify, delete or add provisions to this Regulation, a motion of the Executive Committee or motion presented by at least one third of the institutions Affiliated to FLASOG, which must be included in the agenda of an Ordinary or Extraordinary Meeting of the Assembly, where pursuant to Article 42 of the Statute may be approved with a simple majority of votes present.
What is not provided for in these Regulations may be resolved by a majority of the Executive Committee, ad referendum of the resolution of the next Ordinary or Extraordinary Meeting of the Assembly, to whose consideration the matter shall be submitted.
Article 70 .
This Regulation enters into force on Friday, September 16, 2016, the date on which it was discussed and approved unanimously by the Extraordinary Assembly of FLASOG, convened expressly for modification held in Panama City, in the rooms of the Radisson Decapolis hotel. , with the participation of the majority of Affiliated institutions, being present official delegates and observers from: Argentina, Bolivia, Colombia, Costa Rica, Ecuador, El Salvador, Guatemala, Honduras, Nicaragua, Mexico, Panama, Peru, Dominican Republic, Uruguay and Venezuela.